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2007 ANNUAL MEETING HELD OCTOBER 16TH
At the Partridge Berry Hills Condominium Association 2007 Unit Owners Annual Meeting the unit owners did not approve the proposed 2008 budget. The 2007 Budget will be used for 2008. The condominium fees for 2008 will be the same as in 2007.
There was an election of 4 officers for the Board of Directors. The four members of the Board of Directors that were running for reelection won. The four members of the Board of Directors that ran for reelection and won were Richard Coker, Ed Stebbins, Mary Licking, and Bob Netto.
The New Board of Directors:
Tony Schepisi, President, David Stern, Vice President, Mary Licking, Treasurer, Esther Ross, Secretary, Ed Stebbins, Director, Karen Thompson, Director, Denise LePage, Director, Richard Coker, Director, Bob Netto, Director.
SOCIAL EVENT
The Partridge Berry Hills Social Committee is organizing an early December Holiday Gathering for adults to be held at the Clubhouse on December 1, 2007 at 7:30 PM. If you are interested in helping to organize the event or would like to contribute soft drinks, deserts or food please contact Debbie Goldman at (603) 891-3582. If you plan to attend please RSVP Debbie by November 24, 2007.
HALLOWEEN PARTY
On October 28, 2007 at the Partridge Berry Hills Clubhouse, a Halloween Party was held for the children of the complex. David Stern, Vice-President of the Board of Directors, as well as his wife Diana, planned an exciting event. The children wore beautiful costumes, enjoyed pizza, drinks and treats, and won prizes. Live entertainment by "Roots" involved the children in music and dance. Tony Schepisi, the President of the Board of Directors was at the party, his wife Linda and his daughter Lauren helped to organize the event. Parents really helped in cleanup and the thirty plus children left with smiles, treats and a spectacular Halloween event. Thank you to all who participated.
By Esther Ross, Secretary, Board of Directors.
SECURITY DOORS
The building entrance doors are equipped with high security locks in order to keep the residents of the buildings safe. Do not prop the building entrance doors open as this defeats the purpose of the high security locks and exposes all of the residents of the building to intruders.
FOR EMERGENCY CALLS ALWAYS DIAL 911 FIRST
If you have an emergency such as the smell of gas or smoke in the buildings, signs of fire in a building or a unit, personal injury or any event that is an emergency ALWAYS DIAL 911 FIRST. After you have dialed 911 and notified the 911 Emergency Operator then please call the Management Office and notify them of the emergency call.
MEETINGS
The Board of Directors will meet on Nov. 20 and Dec. 18. The Maintenance Committee meets the first Tues. of the month at the Clubhouse.
SNOW REMOVAL
The Board has instructed the contractor to provide one bucket each of sand/salt mix at each building entrance. Unit owners are encouraged to be proactive and apply sand and salt as icy conditions are encountered. This would benefit the entire community.
MOVE YOUR CARS
CARS NOT MOVED TO A CLEAR SPOT IN ORDER FOR THE PLOW TO CLEAR THE SNOW WITHIN 24 HOURS AFTER THE SNOW STORM HAS ENDED WILL BE TOWED FROM THE PROPERTY WITHOUT WARNING! The contractor will continue to plow for 24 hours after the storm has ended.
You must move your vehicle to a spot that has been cleared of snow as soon as possible after the storm has ended or within 24 hours after the storm has ended. After 24 hours vehicles that are still in a spot that has not been plowed will be towed off the property without warning. If we all cooperate the lots will be cleared sooner.
If you are planning to be away call Bob Netto at (603) 888-6479 and make arrangements to park your vehicles at the clubhouse until you return.
NO PARKING DURING A SNOW STORM ON STRAWBERRY BANK ROAD AND BROOK VILLAGE ROAD. Any vehicles parked on these streets during snow storms will be towed off the property without warning.
LAUNDRY ROOM ETIQUETTE
Do not leave your laundry unattended. Remove your laundry from the machines as soon as the cycles stop. If you spill soap or any laundry products on the machines please clean it up immediately. Spills of laundry products on the floors are dangerous as they could cause slip and fall injuries. Leave the laundry rooms clean and neat after you use them. The trash barrels in the laundry rooms are for laundry room trash only.
FIRE SAFETY TIP! IT IS IMPORTANT THAT THE LINT TRAPS ON THE DRYERS BE CLEANED BEFORE AND AFTER EACH USE. A CLOGGED LINT TRAP WILL CAUSE A DRYER TO OVERHEAT AND MAY CAUSE A VERY SERIOUS FIRE.
For any washer or dryer malfunctions or leaks please call the Mac-Gray Laundry Equipment Service Co. at (800) 237-7050.
CLUBHOUSE HOLIDAY CLOSINGS
The Clubhouse will be closed on Christmas Eve Monday December 24 and Christmas Day Tuesday December 25.
SEWER LINES BACK UP
We have had numerous common area sewer lines plugged with water backing up into the units and into the common area hallways. The only items that should be deposited into the kitchen sinks are food scraps if you have a garbage disposal. When using the garbage disposal run plenty of hot water while operating the disposal and continue for a minute after the disposal stops. This will make sure that the ground up food product is flushed out of the sink trap below the kitchen sink and into the main sewer line of the building. Failure to follow this procedure will result in the food product settling in the trap below the kitchen sink eventually resulting in a back up of water at the kitchen sink. In the bathroom only water and soap should go into the sink and tub. Only toilet paper should go into the toilet bowls.
CHRISTMAS TREE DISPOSAL
Do not drag your trees through the hallways unless they are in a plastic bag for disposal. Dragging the trees through the hallways leaves pine needles and branches on the floors. Remove your trees through the patio sliders. Trees should be brought to the Clubhouse parking lot for proper disposal.
INSURANCE AGENT
The Master Insurance Policy is through the Vermont Mutual Insurance Company. For insurance certificates, homeowner insurance information and any insurance questions please contact the following insurance agency.
The Tapley Insurance Agency, Inc.
Michael Mandravelis
300 York Street
P O Box 808
York, ME 03909
Tel: (207)363-7894
ORIENTATION FOR NEW RESIDENTS
As a new Owner/Resident of Partridge Berry Hills Condominiums, you are REQUIRED to attend an orientation within two weeks of occupancy. There are no exceptions. At the orientation you will receive an explanation of the Rules and Regulations of Partridge Berry Hills Condominiums and a welcome package with important information on procedures. There is a $25.00 fee for orientation (make checks payable to Partridge Berry Hills).
Failure to attend orientation will result in a $50.00 fine being assessed to your account.
Bring the following with you: If you have a pet, please bring with you a copy of your pets' License and a copy of your pets' most recent pet immunization record. Bring the registrations for all of the vehicles owned by all of the occupants in your unit and your driver's license.
Please contact Bob Netto (603) 888-6479 immediately to schedule an orientation so as to avoid assessment of noncompliance penalty.
PARKING BY PERMIT ONLY
Vehicle parking at Partridge Berry Hills is by Permit Parking Only. Vehicles not displaying a Partridge Berry Hills Condominium Vehicle Parking Permit Decal on the rear window will be towed off the property without warning at the owner's expense. Vehicles without parking permits must display a Guest Parking Placard on the front window of the vehicle.
DUMPSTER USAGE
Please be sure to close the dumpster doors after you deposit your trash.
There have been numerous incidents of raccoons, skunks and other animals surprising our residents when they have tried to deposit trash in a dumpster. The doors were left open and the animals had entered the dumpster in search of food.
SNOW REMOVAL WINTER PARKING RULES VIOLATION OF SNOW REMOVAL RULES WILL RESULT IN FINES
Rule Number 19 under Winter Parking Procedures States: "Violation of any one or more of the previous sections of the Vehicle and Parking Rules shall result in the Managing Agent assessing a fine of not less than $50.00 per occurrence for parking in fire lanes, snow parking on Strawberry Bank Road , and all second violations; and $25.00 for the first offense for all other violations of this policy."
The Board of Directors of Partridge Berry Hills Condominium has hired Raisanen Landscaping this year to handle snow removal and shoveling duties for the 2007-2008 season.
The Board of Directors and Harvard Management will do their best to ensure that a good job of plowing is done by Raisanen Landscaping. How good a job they do is oftentimes directly related to the amount of cooperation given by residents in moving their vehicles. The following procedures have been developed for residents to follow to help get the lots and sidewalks properly cleared:
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When a storm is coming, all residents are asked to park in the spots closest to the buildings. Once all those spots are filled, then start parking in the backside of all lots. In all cases, try to park next to another vehicle and leave as many large open spaces for the plows to clear as possible. |
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THERE SHALL BE NO PARKING ON STRAWBERRY BANK ROAD AND BROOK VILLAGE ROADS AT ANY TIME DURING SNOWFALL AND SNOW CLEANUP. ANY VEHICLE IN VIOLATION OF THIS RESOLUTION WILL BE TOWED OFF THE PREMISES WITH OUT FURTHER NOTICE AND THE OWNER WILL BE ASSESSED THE COST. |
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VEHICLES THAT ARE NOT MOVED FOR THE PLOWS WILL BE TOWED WITHOUT FURTHER NOTICE AT THEIR OWNER'S EXPENSE. |
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VEHICLES THAT DO NOT HAVE CURRENT LICENSE PLATES AND INSPECTION STICKERS WILL BE TOWED FROM THE PROPERTY WITHOUT FURTHER NOTICE AT THEIR OWNER'S EXPENSE. |
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Please park your vehicle in only one parking spot. Do not park diagonally or across two spots. |
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When a snow storm occurs, the middle lanes of the parking lot will be cleared prior to 6:00AM to allow residents to back their vehicles out into the cleared lane and drive off the property and out of the parking lots. |
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The snow plow contractor will come back to the property to fully clear all the parking lots, driveways and walkways AFTER the storm has ended, between 8:00AM and 4:00PM. |
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At 8:00AM after the storm has ended, we require all residents to promptly move vehicles from the parking spots closest to the buildings to the back row parking spots or any spots that have already been cleared by the plows. |
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Once the plows have completed the plowing of the front row spots, please move your vehicles back to the now cleared front row, or to already cleared spots, or away from the areas the plows are cleaning. |
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UNDER NO CIRCUMSTANCES SHOULD YOU CONTINUE TO PULL INTO AND PARK IN AN AREA OR SPOT THAT HAS NOT BEEN CLEARED. We have observed this on many instances in the past. This causes the snow to become extremely hard-packed, icy, slippery and very difficult to finally clear. |
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While the plows are on site clearing the lots after the storm has ended, please always follow the instructions of the plow driver as to where to park. Please also help by informing your neighbors when the plows are on-site. |
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All residents are advised that according to the contract, no service will be done on the property until there is an accumulation in excess of 2". |
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Walkways and parking lots will not be fully cleared until after the storm has ended. |
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Containers of Ice Melt will be placed inside the entry doors of all buildings. The residents are encouraged to use the ice melt on slippery spots that develop on the walkways and pavement. Sand Barrels located throughout the property will also be available for your use. |
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PLEASE DO NOT THROW AWAY THE BARRELS WHEN THEY ARE EMPTY. |
SLIPPERY CONDITIONS
Finally, we would like to remind you that a typical condition of New England winters is that weather changes very quickly. Temperatures can rise and fall frequently, giving cause for sudden icy conditions to develop that were not previously there. In spite of our best efforts winter snow storms will leave the walkways and parking lots with numerous patches of ice and snow. Plowing, shoveling, salting and sanding will not guarantee a completely snow and ice free area to walk or drive on.
All residents and guests are strongly advised that they have a responsibility to use extreme caution at all times when walking on any of the walks and parking lots within the property during the winter season.
Enjoy the upcoming Holiday Season!
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MANAGEMENT COMPANY |
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Management Team |
email address |
phone ext. |
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Tom Magruder - Property Manager |
x311 |
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Scott Barbera - Director of Management Services |
x335 |
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After-hours Emergencies: |
(603) 429-2019 |
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Harvard's business hours are 8:30am to 5:30pm, Monday through Friday. If you are calling after normal business hours, please listen carefully for instructions regarding emergencies. There may be a silent wait while the emergency answering service receives the call. DO NOT dial a voice mail extension as this will by-pass the emergency call center instructions and your call will not be answered until the next normal working day.
PLEASE NOTE: The information contained in this web site is accurate, to the best of our knowledge, as of the date of posting or in the case of backdated information, as of the date of original publication. It is the responsibility of the reader to verify the continuing accuracy of such information. Partridgeberry Hills Condominium Association assumes neither responsibility nor reliability for errors or omissions.